Inventory Specialist

Company: University at Albany
Location: Albany
Posted on: February 3, 2025

Job Description:

Inventory Specialist

All candidates should make sure to read the following job description and information carefully before applying.

About University at Albany:
Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of approximately 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:
Reporting to the Supervisor of Asset Management in Facilities Management, the Inventory Specialist position to perform inventory management, asset tagging, surplus, and record keeping. Asset Management plays a critical role at the University providing careful oversight and management of assets owned by the University at Albany, the Research Foundation, and the University at Albany Foundation.

Primary Responsibilities:

Conduct ongoing inventory of campus assets in accordance with established University at Albany, SUNY, RF, and UAF policies, procedures, and schedules. Provide policy advice on property control matters to campus officials, coordinating the campus response to external control agencies, and developing recommendations involving property control policy. Maintain a working knowledge of related inventory databases, applicable mail merge procedures and documents, laser scanner applications, and equipment.
Perform new asset tagging procedures in accordance with SUNY, RF, UAF, and University at Albany procedures in a timely and accurate manner. Affix the appropriate barcode, property, or sponsor ownership tag to new equipment, properly complete all required forms, update applicable databases, and maintain file documentation.
Perform asset surplus, relocation, reassignment, and/or disposal procedures in accordance with SUNY, RF, OGS, and University at Albany procedures in a timely and accurate manner.
Using the Combined Database, reconcile asset records with RAMI, making all necessary adjustments to ensure the accuracy of the records.
Other reasonable duties as assigned

Functional and Supervisory Relationships:

Reports to: Supervisor Asset Management
Supervises the following positions: none
May supervise employees as assigned (if no direct reports at time of filling the position)
Must work with department contacts to conduct job responsibilities that include inventory in the field and communicate with those contacts as needed.

Job Requirements:

Strong organizational skills
Experience with SUNY policies, procedures, and schedules relating to Asset Management.
Excellent communication and interpersonal skills
Must have a valid Drivers License.

Requirements:
Minimum Qualifications:

Associate's degree from a college or university accredited by a U.S. Department of Education or internationally recognized accrediting organization OR two years' experience in inventory management.
Experience with Microsoft Office products, specifically Word and Excel
Demonstrated experience with the ability to work independently
Applicants must demonstrate an ability to develop inclusive and equitable relationship within our diverse campus community
Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

3 to 5 years of experience in inventory management
Experience working with asset management software

Working Environment:

50% Typical office environment
50% Walking and on feet conducting inventories for various areas on campus, driving state vehicle
Required to lift and/or move up to 30 pounds and occasionally lift and/or move up to 50 pounds frequently.

Additional Information:
Professional Rank and Salary Range: Staff Assistant, SL-2, $50,000

Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=185120

Application Instructions:
Applicants MUST submit the following documents:

Resume/CV
Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
Contact information for three professional references

Note: After submitting your resume/CV, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

Closing date for receipt of applications: March 1, 2025

Keywords: University at Albany, Schenectady , Inventory Specialist, Professions , Albany, New York